Great Letter Template For Requesting Items for Raffles and Silent Auctions

…this letter template has yielded some great prizes for charity auctions and prizes…

I’ve parenthetically pointed out some key components within the letter template.

A KEY to the success of such a letter is WHO you send it to. Marketing Directors/Coordinators at large companies seem to be more responsive than their counterparts in Community Relations Departments.

here’s the letter…


City State Zip

Dear NAME:

I am writing to you on behalf of [Organization Name] to request a donation from your business for our upcoming silent auction. [One sentence to describe your mission.] [One sentence describing the problem you are solving.] [One sentence describing who is impacted by the problem you are trying to solve.] [One sentence about why it should matter to the rest of us.]

We are pleased to be working with [Celebrity or Well Known Organization] (if applicable) once again this year. [Celebrity name or Well known Organization] has teamed with us to raise funds and awareness for describe your mission. On [June 16th], the [Organization Name] will be hosting the [Event Name]. As part of the event we plan to hold a silent auction and were hopeful you could donate: (make sure the date and event name is in bold)

NAME A SPECIFIC ITEM (eg. 4 Tickets to a game, A set of gift certificates, etc…)

Our tax exempt # is [XX-XXXXXXX]. Should you require a copy of our Federal Tax Group Exemption letter, which establishes that we are a non-profit, 501(c)(3) organization please feel free to contact me. You may fill out the enclosed “Auction Donation” sheet and return it with your donation or you may call me anytime at [(555) 555-5555 x 55] should you have any questions. We thank you in advance for you consideration of this request.



Event Name

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